How to Download and Install PowerPoint 2016
PowerPoint is one of the most popular and widely used presentation software in the world. It allows you to create and deliver stunning slideshows with ease and professionalism. Whether you need to present your ideas, projects, reports, or proposals, PowerPoint can help you impress your audience and communicate your message effectively.
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But how can you get PowerPoint on your computer? In this article, we will show you how to download and install PowerPoint 2016, the latest version of the software as of June 2023. We will also explain what PowerPoint 2016 is, what features and benefits it offers, what system requirements and compatibility it has, and how to update it regularly.
What is PowerPoint 2016?
PowerPoint 2016 is the latest version of the presentation software developed by Microsoft. It was released in September 2020 as part of the Office 2019 suite, along with Word, Excel, Outlook, and other applications. It is also available as part of the Microsoft 365 subscription service, which gives you access to the latest updates and features of Office applications.
Features and benefits of PowerPoint 2016
PowerPoint 2016 offers many features and benefits that can help you create and deliver amazing presentations. Some of them are:
Morph transition: This feature allows you to create smooth animations between slides by automatically moving and resizing objects. You can use it to show changes, comparisons, or progressions in your presentation.
Zoom: This feature allows you to create interactive summaries of your presentation by using thumbnails of your slides. You can zoom in and out of any slide, section, or sub-section without leaving the presentation mode.
Designer: This feature allows you to get professional design suggestions for your slides based on your content. You can choose from various layouts, colors, fonts, and backgrounds that match your theme and style.
Icons: This feature allows you to insert icons from a library of over 500 icons that cover various categories such as business, education, technology, and more. You can customize the size, color, and rotation of the icons to suit your presentation.
3D models: This feature allows you to insert 3D models from a library of over 200 models that cover various topics such as animals, buildings, vehicles, and more. You can rotate, pan, zoom, and animate the models to create realistic and engaging scenes.
System requirements and compatibility of PowerPoint 2016
To run PowerPoint 2016 on your computer, you need to meet the following system requirements:
Operating system: Windows 10 or later; macOS Mojave or later
Processor: 1.6 GHz or faster; Intel processor for Mac
Memory: 4 GB RAM; 2 GB RAM (32-bit) for Windows
Hard disk: 4 GB available disk space; 10 GB available disk space for Mac
Display: 1280 x 768 screen resolution; 1280 x 800 screen resolution for Mac
Graphics: DirectX 9 or later with WDDM 2.0 or higher for Windows; no graphics requirements for Mac
Internet connection: Required for downloading, installing, activating, updating, and using some online features of PowerPoint 2016
PowerPoint 2016 is compatible with the following file formats:
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PPTX: PowerPoint presentation file format
PPT: PowerPoint 97-2003 presentation file format
PPTM: PowerPoint presentation with macros file format
PPSX: PowerPoint show file format
PPS: PowerPoint 97-2003 show file format
PPSM: PowerPoint show with macros file format
POTX: PowerPoint template file format
POT: PowerPoint 97-2003 template file format
POTM: PowerPoint template with macros file format
ODP: OpenDocument presentation file format
PDF: Portable Document Format file format
How to download PowerPoint 2016?
To download PowerPoint 2016 on your computer, you have two main options: download it from the Microsoft website or download it from other sources. Let's look at each option in detail.
Download from Microsoft website
The Microsoft website is the official and safest source to download PowerPoint 2016. You can either buy the Office 2019 suite, which includes PowerPoint 2016 and other Office applications, or subscribe to the Microsoft 365 service, which gives you access to the latest version of PowerPoint and other Office applications.
Steps to download and install Office 2019, Office 2016, or Office 2013
Go to and choose the Office suite that suits your needs and budget.
Click on the Buy now button and follow the instructions to complete your purchase.
You will receive an email with a product key and a link to download the Office suite.
Click on the link and sign in with your Microsoft account.
Select your language and click on the Install button.
A setup file will be downloaded to your computer. Run the file and follow the instructions to install the Office suite.
You can activate the Office suite by entering your product key when prompted.
Steps to download and install Office 365
Go to and choose the Microsoft 365 plan that suits your needs and budget.
Click on the Buy now button and follow the instructions to complete your purchase.
You will receive an email with a link to sign in to your Microsoft account and access your Microsoft 365 dashboard.
Select Install Office apps and choose the device you want to install them on.
A setup file will be downloaded to your device. Run the file and follow the instructions to install the Office apps.
You can activate the Office apps by signing in with your Microsoft account when prompted.
Download from other sources
If you don't want to buy or subscribe to PowerPoint 2016 from the Microsoft website, you can try downloading it from other sources. However, you should be careful about the reliability and security of these sources, as they may contain viruses, malware, or pirated software. Some of the popular sources are:
Softonic
is a website that offers free downloads of various software, including PowerPoint 2016. You can find it by searching for "PowerPoint" on the website. However, you should be aware that Softonic may bundle unwanted programs or ads with its downloads, so you should pay attention to what you are installing and decline any offers that you don't want.
FileHippo
is another website that offers free downloads of various software, including PowerPoint 2016. You can find it by searching for "PowerPoint" on the website. However, you should be aware that FileHippo may also bundle unwanted programs or ads with its downloads, so you should pay attention to what you are installing and decline any offers that you don't want.
How to update PowerPoint 2016?
To keep your PowerPoint 2016 up to date and secure, you should update it regularly. Updating PowerPoint 2016 can fix bugs, improve performance, and add new features and enhancements. There are two ways to update PowerPoint 2016: check for updates manually or download updates from the Microsoft website.
Check for updates manually
To check for updates manually, you need to follow these steps:
Open PowerPoint 2016 and click on the File tab.
Select Account from the left sidebar.
Under Product Information, click on the Update Options button.
Select Update Now from the drop-down menu.
If there are any updates available, they will be downloaded and installed automatically.
You may need to restart PowerPoint 2016 to complete the update process.
Download updates from Microsoft website
To download updates from the Microsoft website, you need to follow these steps:
Go to and scroll down to the section that says Download and install Office 2019, Office 2016, or Office 2013 updates.
Select your operating system (Windows or Mac) and click on the link that says Download updates for your version of Office.
You will be redirected to a page that lists all the available updates for your version of Office. Find the update that corresponds to PowerPoint 2016 and click on the Download button.
A setup file will be downloaded to your computer. Run the file and follow the instructions to install the update.
You may need to restart PowerPoint 2016 to complete the update process.
Conclusion
In this article, we have shown you how to download and install PowerPoint 2016, the latest version of the presentation software developed by Microsoft. We have also explained what PowerPoint 2016 is, what features and benefits it offers, what system requirements and compatibility it has, and how to update it regularly. We hope that this article has helped you get PowerPoint 2016 on your computer and enjoy its amazing capabilities. If you have any questions or feedback, please feel free to leave a comment below.
Frequently Asked Questions
Here are some of the frequently asked questions about PowerPoint 2016:
Q: How much does PowerPoint 2016 cost?
A: The cost of PowerPoint 2016 depends on whether you buy it as part of the Office 2019 suite or subscribe to it as part of the Microsoft 365 service. The Office 2019 suite costs $249.99 for a one-time purchase and includes Word, Excel, PowerPoint, and Outlook. The Microsoft 365 service costs $69.99 per year or $6.99 per month for a personal plan and includes Word, Excel, PowerPoint, Outlook, OneNote, Access, Publisher, OneDrive, Skype, and more.
Q: How can I get PowerPoint 2016 for free?
A: There are a few ways to get PowerPoint 2016 for free or at a low cost. Some of them are:
Trial version: You can try PowerPoint 2016 for free for one month by signing up for a Microsoft 365 trial account. You will get access to all the features and functions of PowerPoint 2016 and other Office applications. However, you will need to provide your credit card information and cancel your subscription before the trial period ends to avoid being charged.
Educational version: You can get PowerPoint 2016 for free if you are a student or a teacher at a qualified school or university. You will need to verify your eligibility by using your school email address and sign up for a Microsoft 365 Education account. You will get access to Word, Excel, PowerPoint, OneNote, Teams, and more.
Online version: You can use PowerPoint Online for free by signing in with your Microsoft account. You will get access to a web-based version of PowerPoint that has most of the features and functions of PowerPoint 2016. However, you will need an internet connection and a browser to use it. You can also save and edit your PowerPoint files on OneDrive, the cloud storage service provided by Microsoft.
Mobile version: You can download and use PowerPoint Mobile for free on your Android or iOS device. You will get access to a mobile version of PowerPoint that has some of the features and functions of PowerPoint 2016. However, you will need a Microsoft 365 subscription to unlock all the features and create or edit files larger than 10 MB.
Q: How can I convert PowerPoint 2016 files to other formats?
A: You can convert PowerPoint 2016 files to other formats by using the Save As or Export options in the File tab. Some of the formats you can convert to are:
PDF: This format preserves the layout, formatting, and quality of your PowerPoint file. It is ideal for printing, sharing, or viewing your presentation.
Video: This format converts your PowerPoint file into a video file that plays your slides as a movie. It is ideal for uploading, streaming, or presenting your presentation without PowerPoint.
Image: This format converts your PowerPoint file into a series of image files that capture each slide as a picture. It is ideal for inserting, embedding, or attaching your presentation to other documents or applications.
HTML: This format converts your PowerPoint file into a web page that displays your slides as HTML elements. It is ideal for publishing, hosting, or accessing your presentation on the web.
Q: How can I add animations and transitions to PowerPoint 2016?
A: You can add animations and transitions to PowerPoint 2016 by using the Animations and Transitions tabs in the ribbon. Animations are effects that apply to individual objects on your slides, such as text, images, shapes, or charts. Transitions are effects that apply to the whole slide when you move from one slide to another. Some of the steps you can follow are:
Select the object or slide you want to animate or transition.
Go to the Animations or Transitions tab and choose an effect from the gallery.
You can preview the effect by clicking on the Preview button or pressing F5.
You can customize the effect by using the options in the Animation Pane, Effect Options, or Timing groups.
You can add more effects by clicking on the Add Animation or Add Transition buttons.
You can reorder, remove, or copy effects by using the options in the Animation Pane.
Q: How can I insert charts, tables, graphs, and diagrams to PowerPoint 2016?
A: You can insert charts, tables, graphs, and diagrams to PowerPoint 2016 by using the Insert tab in the ribbon. Charts are visual representations of data that show trends, patterns, or comparisons. Tables are grids of cells that organize data in rows and columns. Graphs are visual representations of mathematical functions that show relationships between variables. Diagrams are visual representations of concepts, processes, or structures that show connections, hierarchies, or flows. Some of the steps you can follow are:
Select the slide where you want to insert a chart, table, graph, or diagram.
Go to the Insert tab and choose an option from the Illustrations, Add-ins, or Symbols groups.
You can choose from various types of charts, tables, graphs, or diagrams that suit your purpose and data.
You can enter or edit your data in a spreadsheet window that opens when you insert a chart or table.
You can customize your chart, table, graph, or diagram by using the options in the Design, Data, Analyze, PivotTable Tools, PivotChart Tools, Drawing Tools, or Symbols Tools.
You can resize, move, rotate, align, group, or format your chart, table, graph, or diagram by using the options in the Format tab or the Picture Tools.
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